Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing support@aheppp.org. Positions will be posted for 60 days unless otherwise noted or requested.


Director of Parents and Family Programs, Vanderbilt University
Assistant Director of Parents and Family Programs, Vanderbilt University
Director of Parent & Family Relations, Johns Hopkins University


Institution: Vanderbilt University
Job Title: Director of Parents and Family Programs
Full posting: click here
Posted by AHEPPP: April 28, 2017


Major Duties and Responsibilities:

Strategic Program Oversight (10%)

• Work closely with the executive director in identifying strategic outreach for parent volunteer opportunities.

• Routinely benchmark parent programs with other peer institutions; evaluate programming to determine best use of resources and effectiveness; regularly explore new programming ideas.

Relationships with Parents/Volunteer Management (15%)

• Identify, recruit and train parent volunteers for PAFA and parent programs.

• Capture meaningful data and report on the impact of volunteer engagement.

• Cultivate positive relationships with parents of Vanderbilt undergraduate students.

• Provide support and referrals for parents of students in distress in collaboration with campus partners in the Dean of Students and Academic Deans’ Offices.

Parent Communications (20%)

• Coordinate production of print materials and brochures for parent programs in conjunction with DAR Communications.

• Collaborate with campus partners to design content and proof approval for various publications. 

Board Management (25%)

• Serve as staff liaison for the Parents and Family Association (PAFA) and its advisory board, manage, coordinate and work effectively with parent volunteers and current students.

• Recruit, train, and work closely with the chairs of the PAFA board.

• Manage the activities of the board including ad hoc subcommittee working groups in collaboration with campus partners, monthly conference calls, and bi-annual board meetings on campus. 

Event Planning (25%)

• Coordinate, promote, and manage special events throughout the year. Primary annual event is Family Weekend with over 4,800 in attendance and approximately 85 activities and events.

• Manage the online Family Weekend registration process by overseeing website development, tracking attendance, and organizing registration materials.

• Manage all catering, room reservations, plant operations and ground requests in collaboration with DAR Special Events. 

Budget (5%)

• Prepare and monitor two capital expenditure budgets. This includes annual budget projections, tracking revenue and all budget expenditures. 

Collaborations with Campus Partners

• Consistently implement Development and Alumni Relations policies and best practices in central mission of parent engagement.

• Build and maintain strong working relationships with wide variety of campus partners (i.e. Dean of Students, Dean of The Ingram Commons, Greek Life, Career Center, Center for Student Wellbeing, Housing, and Academic Deans for Undergraduate Schools).

Staff Supervision

• Supervise assistant director of parents and family programs and seasonal temporary staff (July-October)

Perform other duties as assigned by Executive Director.

Qualifications:

  • A Bachelor’s degree and five years of relevant experience is required.
  • Master’s degree and experience in higher education strongly preferred.
  • Strong organizational skills with the  ability to manage multiple projects with several time-sensitive components
  • Must be detail oriented with the ability to meet deadlines when working with key offices such as Dean of Students, Dean of The Ingram Commons, DAR Special Events, DAR Communications, and Athletics.
  • Provide information to others with diplomacy, tact, and confidentiality in responding to requests for information or other parent concerns.
  • Excellent written and public speaking skills are essential.
  • Experience working with a wide variety of volunteers preferred.
  • Creative thinking and the ability to articulate and implement programmatic visions required.
  • Strong interpersonal skills and the ability to maintain effective working relationships 
    with parents and various departments.

Occasional weekend and evening work required.  Limited travel may be necessary.

This is a full-time position.


Institution: Vanderbilt University
Job Title: Director of Parents and Family Programs
Full posting: click here
Posted by AHEPPP: April 28, 2017

Primary Responsibilities:

Volunteer Management

  • Manage the online volunteer recruitment registration form and maintain the master list of volunteers
  • Create and implement strategies to recruit new volunteers
  • Coordinate the recruitment of Parents and Family Association (PAFA) volunteers for various activities
  • Manage volunteer assignments, notifications, and training
  • Capture meaningful data around the impact of volunteer involvement

Parent Communications

  • Coordinate productions schedules and meet deadlines for various parent communications (both print and electronic)
  • Collaborate with campus partners to request content and proof approval for various publications
  • Develop and maintain content for the Parents and Family Programs website and Facebook page 

Event Planning

Family Weekend

  • Collaborate with the Director in the planning and execution of Vanderbilt’s Family Weekend
  • Manage the online registration process by overseeing website development, tracking attendance, and organizing registration materials
  • Manage all room reservations, plant operations and ground requests

PAFA Board

  • Assist Director with duties associated with the Parents and Family Association Advisory Board, including, but not limited to:
    • Planning the bi-annual board meetings
    • Participating in conference calls and maintaining a record of each call
    • Recruitment of new board members

 Budget

  • Prepare and maintain two capital expenditure budgets by tracking charges
  • Oversee the stock of office materials and place orders for supplies when necessary
  • Manage and track Family Weekend revenue

Relationships with Campus Partners

  • Collaborate on messaging and programming with a wide variety of university offices, including Dean of Students, the Dean of the Ingram Commons, Registrar, Parents and Grandparents Campaign, Housing and Residential Education, Student Activities, Student Health and Wellness, Center for Student Professional Development, Alumni Relations, etc.
  • Actively communicate with the Associate Deans in each school about academic messaging 

Relationships with Parents

  • Cultivate positive relationships with parents of Vanderbilt students
  • Provide general assistance to parents and students in their relationship to Vanderbilt using communication tools such as the Parent Helpline
  • Maintain parent contact data in the Advance tracking system

Preferred Education, Skills, and Experiences:

  • Successful candidates must possess strong organizational skills.
  • Excellent oral and written communication skills are essential.
  • Ability to work independently but also collaboratively in a team environment.
  • Experience with recruiting and managing volunteers required.
  • Creative thinking and the ability to articulate and implement programmatic visions required.
  • Strong interpersonal skills and the ability to maintain good working relationships with parents and various departments.

Qualifications

Job requires Bachelor's and 2 years of experience or the equivalent. 

Preferred Education

Master’s degree and experience in higher education.


Institution: Johns Hopkins University
Job Title: Director of Parent & Family Relations
Full posting: click here
Posted by AHEPPP: June 4, 2017

The Director of Parent & Family Engagement is a management position reporting to the Deputy to the Vice Provost for Student Affairs. Working independently under the general direction of the Deputy to the Vice Provost for Student Affairs, the position is responsible for the overall coordination, management, planning, administration, direction, and evaluation of parent and family engagement efforts. The Director of Parent and Family Engagement works closely with a variety of campus stakeholders, including but not limited to Parent Programs and Giving and Student Life among others.

Job Functions:

This position oversees Johns Hopkins parent and family engagement efforts. The Director executes the strategic plan for long-term development of university relations. The primary functions of the director include: overseeing parent and family communications, promoting information about campus resources; creating an interactive role for parents and families within the campus community and beyond; and serving as a resource for parents and families as well as other university units.

The Director of Parent and Family Engagement works closely with various student affairs units, the Office of Parent and Family Philanthropy, and other university offices, to build community among JHU parents and families. Specifically, the director collaborates with the various stakeholder offices on yield activities, orientation and welcome events, and other outreach programs including but not limited to early decision meet-ups, new student orientation, admitted student receptions, summer send-offs, and family weekend. In developing engagement opportunities the Director takes into account the diversity of backgrounds and experiences of families such as first generation, low income, under-represented minorities, international, athletes, etc. 

In collaboration with other University offices and departments, the director provides parents and families with the resources, information, and opportunities to support their students' learning, empower their students to take personal responsibility for social and academic choices, and understand their students' experiences at the University.

The position is responsible for developing lasting relationships with parents and families that strengthen university ties throughout the college experience and beyond, and serves as a dedicated and trusted resource for JHU parents and families.

This position promotes interactions that support a campus climate that is welcoming and inclusive of our diverse student and employee population.

Responsibilities include but are not limited to the following:

  • Implements the strategic plan for parent and family engagement focusing specific deliverables and long term development of university relations and communications strategies (including how to leverage email, web, social media, and publications) to engage families..
  • Supports the transition and academic success of students by serving as the communication link between the University and families.
  • Serves as a representative of the university being able to talk about the university mission, vision and goals.
  • Serves as a resource when the student's parent/family needs extra support on campus or have questions or concerns.
  • Oversees and collaborates with various JHU offices (including but not limited to Parent and Family Philanthropy and Student Life) on the planning, design, and implementation of events and activities that give parents and families opportunities to increase their involvement in the University.
  • Develops assessment tools for operational, technical, and communication activities in an educational setting and use of assessment results to make positive changes in services to parents. Maintains the highest level of service and professionalism. Participates in the campus and local community; attends institutional/public functions.
  • Collaborates with development and alumni relations in the identification of prospective parent donors, and in the stewardship of donor parents and families.

Qualifications

Bachelor’s Degree required; Master’s Degree preferred. A minimum of four to six years of experience in student affairs division in higher education working with parents/families.

Required Skills and Abilities

  • Strong organizational, planning, and project management skills.
  • Excellent oral and written skills and ability to develop content for print publications, websites, and social media.
  • Track record of developing and accessing program curriculum.
  • Demonstrated understanding of and experience working with parents/families of college students, including knowledge of FERPA and other applicable laws.
  • Familiarity with higher education student affairs services and programs.
  • Demonstrated ability to work in a fast-paced and highly collaborative environment.
  • Proven ability to work independently, adapt to changing priorities, and manage multiple tasks.
  • Commitment to inclusion and working with diverse populations.
  • Sound decision-making, judgment, and ability to maintain confidentiality.
  • Outstanding interpersonal skills.
  • Some evening and weekend work required.