Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing support@aheppp.org. Positions will be posted for 60 days unless otherwise noted or requested.

Assistant Director for Student Orientation, Northeastern Illinois University
Parent Services Coordinator, Mississippi State University
Assistant Director for Communication, Texas Parents, University of Texas - Austin
Director of Annual and Leadership Giving, Lafayette College
Associate Director, New Student & Family Programs, University of Arkansas
Assistant Director, New Student Programs, Washington State University
Director of Parents and Family Programs, Vanderbilt University
Assistant Director of Parents and Family Programs, Vanderbilt University


Institution: Mississippi State University
Job title: Parent Services Coordinator

Full posting: click here
Posted by AHEPPP on: March 9, 2017

Mississippi State University is seeking qualified candidates for the position of Parent Services Coordinator. This position is an integral part of our efforts to support our partnership with parents by engaging in intentional strategies designed to address the needs of parents through the coordination of services, education, programs, events and resources for parent relations. This position serves as a part of the Dean of Students' Office and reports to the Director of Parent Services while also maintaining a direct working relationship with other key stakeholders at the University who serve as a resource for students.

The Parent Services Coordinator reports to the Director of Parent Services and has primary responsibility for collaboration and improved coordination of parent communications, assists in the planning of assessment strategies and their implementation, and assists in a coordinated team approach to parent services and University response to student and parent needs.  

The following examples are intended as illustrations only of the various types of duties assigned in positions allocated to this classification. The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.

  • Assist the Dean of Students’ Office and Office of Parent Services in matters relating to parent relations including advocating, assisting, navigation of parent issues and parent complaint resolution.
  • Coordinate planning, implementation, assessment strategies, and reports for the Office of Parent Services as needed.
  • Coordinate Off-Campus Student Services.
  • Meet with students to help them navigate through the many different university resources.
  • Assist with the development of strategies for education and outreach to parents.
  • Assist with the coordination of distance learning opportunities for parents through research and identification of topics.
  • Develop services and provide help to meet the daily needs of students and parents by communicating and clarifying the resources available at MSU. 
  • Assist the Office of Parent Services in event and program management.
  • Plan, order, and assemble parent packs; monitor distribution.
  • Manage social media platforms.
  • Perform related duties as assigned.  

Preferred Qualifications

Master’s degree in counseling, student personnel, higher education administration, or related field.

Experience in higher education, particularly in working with student conduct, housing & residence life, behavioral intervention, parents and students is desired.

Minimum Qualifications

Bachelor’s degree from a regionally accredited institution. 
-Or- 
Any equivalent combination of related experience and/or education training approved by the Human Resources Department.  

Knowledge, Skills, and Abilities

Knowledge of customer service practices and concepts. 
Event planning and event management skills. 
Excellent interpersonal, written, and verbal communication skills. 
Ability to build relationships with other University and community units. 
Excellent decision-making and time management skills. 
Ability to work as part of a team. 
Knowledge of computers and web based applications.  


Institution: UT Austin
Job title: Assistant Director of Communication, Texas Parents Office

Full posting: click here
Posted by AHEPPP on: March 20, 2017

Working with the Director, develop and implement strategies to market Family Orientation, increasing awareness and attendance; market departmental resources, identify campus collaborative opportunities; engage new and existing populations within the constituency (e.g. first generation and out-of-state families); "tell the story" of the department's impact and contributions to the campus community and increase donor participation, constituency satisfaction and member retention. Develop, utilize and maintain communication tools and platforms including but not limited to web sites, newsletters, webinars, social media, campus electronic messaging, print materials, membership packaging and email campaigns. Maintain the department style guide. Optimize CRM and event registration systems. Perform post-campaign and/or event communication analysis to identify trends, best practices and feasibility for future projects. Create content and coordinate partner submissions for monthly eNewsletter, incoming freshman family newsletter series, print materials, email campaigns and Division of Student Affairs monthly newsletter. Cultivate and maintain effective working relationships and collaborations with campus colleagues. Work with and provide creative direction to graphic designer when applicable. Plan, coordinate and oversee execution of Family Weekend communication and event coordination. Manage each Family Orientation session's walk-in registration program. Supervise communication student intern and/or graduate student. Create projects, set goals, mentor and perform evaluations. Advise, counsel, reassure and problem-solve for parents. Assist parents within The University's complex structure, culture and systems, policies and procedures to reach desired outcomes for all parties. Serve on the Division's Communicators' Committee. Represent the department at meetings. Serve as a contributing staff member, substituting for the Director and/or other staff as necessary. Keep abreast of current events as they pertain to students and their families. Perform other duties as assigned. Serve as a contributing staff member in a team centric and collaborative environment, functioning capably in a dynamic, fast-paced and growing office. Substitute for the Director and/or other staff as necessary. Keep abreast of current events as they pertain to students and their families. Perform other duties as assigned.


Institution: Lafayette College
Job title: Director of Annual and Leadership Giving
Full posting: http://apply.interfolio.com/41216 
Posted by AHEPPP on March 20, 2017

Lafayette College offers an outstanding opportunity for a motivated and driven individual to become part of an accomplished development team. Lafayette is a highly selective, liberal arts college with an endowment ranked in the top 2% nationally of independent colleges. Presently, the College is in the public phase of its $400M Live Connected, Lead Change capital campaign and recently completed one of the most successful fundraising years in its 190-year history. 

The Director of Annual & Leadership Giving reports to the Associate Vice President of Development and is responsible for the overall management, guidance and operation of the Annual Fund, while providing managerial leadership and strategies relative to the team by increasing overall annual giving awareness, alumni participation and annual giving revenue. The director’s primary responsibility is the strategic execution and management of a comprehensive annual giving program, including the coordination of communication and solicitation strategies involving email, direct mail, phone/mail, personal visitation and volunteer engagement, all focused on shaping a sustainable tradition of annual support.

The director provides strategic direction and both short and long-range planning for all these areas in the context of growing the annual giving program while supporting the greater development and campaign goals of the College.

 Responsibilities include but are not limited to:

  • Meets Annual & Leadership Giving cash and participation goals for alumni, parents, and friends.
  • Trains, supervises, and evaluates the Annual & Leadership Giving staff to support them to succeed in executing their responsibilities;
  • Works with the  Annual & Leadership Giving staff to develop, plan, and execute the Annual & Leadership Giving marketing plan; sets goals, determines and executes strategies, and manages the  Annual & Leadership Giving budget;
  • Coordinates with the Major Gifts team, Director of Athletic Fundraising and the Associate Director of Parent and Family Giving on Annual & Leadership Giving solicitation strategies of their prospective donors;
  • Maintains a prospect portfolio of approximately 150 alumni, parents and friends
  • Develops strategies for the identification, cultivation, solicitation and stewarding of  Annual & Leadership Giving donors and prospects

Qualifications:  The successful candidate will be a strategic and innovative thinker, as well as a self-starter who demonstrates strong interpersonal, verbal and written communications skills. Candidates should have a high level of energy, creative vision, and a sense of humor. Must have strong organizational and analytical ability, in addition to a positive attitude, and be an articulate and persuasive communicator. Must also be goal-oriented and able to manage multiple tasks simultaneously and meet a myriad of deadlines.

In addition, the Director must be able to work independently, while consulting with the Associate Vice President of Development on a consistent basis; must demonstrate capacity to make sound recommendations in a fluid environment. The Director will be able to perform all essential job functions accurately and efficiently; be willing and able to work with staff at all levels and as an integral part of the entire College team; work with tight deadlines; and produce first-rate, highly accurate work, with meticulous attention to detail. The successful candidate must be able to use development database and reporting software to retrieve data, and perform comprehensive analysis and data manipulation related to all aspects of the Annual Fund. The Director must also have an appreciation for liberal learning and the ability to engage constituents from diverse backgrounds.

A Bachelor’s degree with a minimum of five years of increasingly successful experience is required. The ideal candidate will have the demonstrated ability to lead and manage others, with preference being given to those who have been fundraising professionals in college, university or secondary school settings.

How to Apply:  Please submit resume, letter of application, and three references through the following website: http://apply.interfolio.com/41216 .  Review of applications will begin on March 27, 2017 and continue until the position is filled.  Lafayette College is an equal opportunity employer.  Women and minorities are encouraged to apply.


Institution: University of Arkansas
Position title: Associate Director, New Student & Family Programs
Full posting: https://jobs.uark.edu/postings/19516
Posted by AHEPPP: March 27, 2017


Position Description: The Associate Director is a member of the New Student & Family Programs Leadership Team that assists the Director in providing leadership to the department. The Associate Director will supervise and evaluate professional (Assistant Director, Program Coordinator, etc.) and graduate staff members. The incumbent will oversee Extended Orientation Programs, Leadership & Late Night Programs, First-Year Initiatives (New Student Welcome, Arkansas Kickstart, Alpha Lambda Delta, etc.) and provide assistance to the Parent & Family Programs area. In addition the Associate Director will produce publications for first-year students and parent/family members and research and identify current trends and initiatives in first-year and second-year programming for possible implementation at the University of Arkansas. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications:

  • Master’s degree in an appropriate area of specialization, specifically higher education, college student personnel services, counseling, or a related field
  • At least four years of relevant experience working directly with new students and parent/family members in a higher education/college student personnel services or a related field at the Coordinator, Assistant Director, or similar level
  • Experience planning and implementing large-scale university programs
  • Experience supervising undergraduate student leaders
  • Experience working in a fast paced office environment
Preferred Qualifications:
  • Direct experience developing and evaluating extended orientation and leadership programs for college students
  • Six or more years of relevant experience working directly with new students and parent/family members in a higher education/college student personnel services or a related field at the Coordinator, Assistant Director, or similar level
  • Supervisory and budget management experience
To Apply: For more information and a complete job description, visit https://jobs.uark.edu/postings/19516
Institution: Washington State University
Job Title: Assistant Director, New Student Programs
Full posting: https://www.wsujobs.com/postings/31282
Posted by AHEPPP: April 4, 2017
This position will be a senior member of the New Student Programs team reporting to the Director. Primary responsibilities include, but are not limited to, directing, implementing and evaluating Transfer Orientations, Spring Orientation, and Welcome Week programs; collaborate on planning, implementing and evaluating other first-year focused orientation programs,  University Convocation and Orientation Seminars. In addition, the position will be responsible for helping to advise Team Transfer, a registered student organization for transfer students. For questions, please email Amanda Morgan at a.morgan@wsu.edu

https://www.wsujobs.com/postings/31282
Institution: Vanderbilt University
Job Title: Director of Parents and Family Programs
Full posting: click here
Posted by AHEPPP: April 28, 2017

Major Duties and Responsibilities:

Strategic Program Oversight (10%)

• Work closely with the executive director in identifying strategic outreach for parent volunteer opportunities.

• Routinely benchmark parent programs with other peer institutions; evaluate programming to determine best use of resources and effectiveness; regularly explore new programming ideas.

Relationships with Parents/Volunteer Management (15%)

• Identify, recruit and train parent volunteers for PAFA and parent programs.

• Capture meaningful data and report on the impact of volunteer engagement.

• Cultivate positive relationships with parents of Vanderbilt undergraduate students.

• Provide support and referrals for parents of students in distress in collaboration with campus partners in the Dean of Students and Academic Deans’ Offices.

Parent Communications (20%)

• Coordinate production of print materials and brochures for parent programs in conjunction with DAR Communications.

• Collaborate with campus partners to design content and proof approval for various publications. 

Board Management (25%)

• Serve as staff liaison for the Parents and Family Association (PAFA) and its advisory board, manage, coordinate and work effectively with parent volunteers and current students.

• Recruit, train, and work closely with the chairs of the PAFA board.

• Manage the activities of the board including ad hoc subcommittee working groups in collaboration with campus partners, monthly conference calls, and bi-annual board meetings on campus. 

Event Planning (25%)

• Coordinate, promote, and manage special events throughout the year. Primary annual event is Family Weekend with over 4,800 in attendance and approximately 85 activities and events.

• Manage the online Family Weekend registration process by overseeing website development, tracking attendance, and organizing registration materials.

• Manage all catering, room reservations, plant operations and ground requests in collaboration with DAR Special Events. 

Budget (5%)

• Prepare and monitor two capital expenditure budgets. This includes annual budget projections, tracking revenue and all budget expenditures. 

Collaborations with Campus Partners

• Consistently implement Development and Alumni Relations policies and best practices in central mission of parent engagement.

• Build and maintain strong working relationships with wide variety of campus partners (i.e. Dean of Students, Dean of The Ingram Commons, Greek Life, Career Center, Center for Student Wellbeing, Housing, and Academic Deans for Undergraduate Schools).

Staff Supervision

• Supervise assistant director of parents and family programs and seasonal temporary staff (July-October)

Perform other duties as assigned by Executive Director.

Qualifications:

  • A Bachelor’s degree and five years of relevant experience is required.
  • Master’s degree and experience in higher education strongly preferred.
  • Strong organizational skills with the  ability to manage multiple projects with several time-sensitive components
  • Must be detail oriented with the ability to meet deadlines when working with key offices such as Dean of Students, Dean of The Ingram Commons, DAR Special Events, DAR Communications, and Athletics.
  • Provide information to others with diplomacy, tact, and confidentiality in responding to requests for information or other parent concerns.
  • Excellent written and public speaking skills are essential.
  • Experience working with a wide variety of volunteers preferred.
  • Creative thinking and the ability to articulate and implement programmatic visions required.
  • Strong interpersonal skills and the ability to maintain effective working relationships 
    with parents and various departments.

Occasional weekend and evening work required.  Limited travel may be necessary.

This is a full-time position.


Institution: Vanderbilt University
Job Title: Director of Parents and Family Programs
Full posting: click here
Posted by AHEPPP: April 28, 2017

Primary Responsibilities:

Volunteer Management

  • Manage the online volunteer recruitment registration form and maintain the master list of volunteers
  • Create and implement strategies to recruit new volunteers
  • Coordinate the recruitment of Parents and Family Association (PAFA) volunteers for various activities
  • Manage volunteer assignments, notifications, and training
  • Capture meaningful data around the impact of volunteer involvement

Parent Communications

  • Coordinate productions schedules and meet deadlines for various parent communications (both print and electronic)
  • Collaborate with campus partners to request content and proof approval for various publications
  • Develop and maintain content for the Parents and Family Programs website and Facebook page 

Event Planning

Family Weekend

  • Collaborate with the Director in the planning and execution of Vanderbilt’s Family Weekend
  • Manage the online registration process by overseeing website development, tracking attendance, and organizing registration materials
  • Manage all room reservations, plant operations and ground requests

PAFA Board

  • Assist Director with duties associated with the Parents and Family Association Advisory Board, including, but not limited to:
    • Planning the bi-annual board meetings
    • Participating in conference calls and maintaining a record of each call
    • Recruitment of new board members

 Budget

  • Prepare and maintain two capital expenditure budgets by tracking charges
  • Oversee the stock of office materials and place orders for supplies when necessary
  • Manage and track Family Weekend revenue

Relationships with Campus Partners

  • Collaborate on messaging and programming with a wide variety of university offices, including Dean of Students, the Dean of the Ingram Commons, Registrar, Parents and Grandparents Campaign, Housing and Residential Education, Student Activities, Student Health and Wellness, Center for Student Professional Development, Alumni Relations, etc.
  • Actively communicate with the Associate Deans in each school about academic messaging 

Relationships with Parents

  • Cultivate positive relationships with parents of Vanderbilt students
  • Provide general assistance to parents and students in their relationship to Vanderbilt using communication tools such as the Parent Helpline
  • Maintain parent contact data in the Advance tracking system

Preferred Education, Skills, and Experiences:

  • Successful candidates must possess strong organizational skills.
  • Excellent oral and written communication skills are essential.
  • Ability to work independently but also collaboratively in a team environment.
  • Experience with recruiting and managing volunteers required.
  • Creative thinking and the ability to articulate and implement programmatic visions required.
  • Strong interpersonal skills and the ability to maintain good working relationships with parents and various departments.

Qualifications

Job requires Bachelor's and 2 years of experience or the equivalent. 

Preferred Education

Master’s degree and experience in higher education.