Job Listings

AHEPPP is happy to post job openings for all institutions regardless of membership. Positions will be posted on the website, posted in our members-only Facebook group and will emailed out to the AHEPPP membership. The cost is free and job information can be posted by emailing [email protected] Positions will be posted for 60 days unless otherwise noted or requested.

Development Associate, Parents, Office of Leadership Giving, Massachusetts Institute of Technology
Assistant Director of Parent & Family Programs (SL Assistant Director I), University of Alabama
Assistant Coordinator - New Student & Family Programs, Texas A&M University
Associate Director of Alumni Relations, University of Portland
Director, Orientation and New Student Services, University of Arizona
Associate Director, Orientation and New Student Programs, George Mason University


Institution: Massachusetts Institute of Technology
Position Title:  
Development Associate, Parents, Office of Leadership Giving
Link of Posting: click here 
Posted by AHEPPP on July 31, 2019

General Responsibilities

The Development Associate is an integral member of the Office of Individual Giving. Reporting to a Senior Director, this individual will actively coordinate engagement projects for the benefit of major gift and non-alumni parent prospects in consultation with staff across OIG and Resource Development. In addition to working with OIG colleagues, this position will work closely with parent volunteers as well as staff and faculty from across the Institute, with the goal of developing, overseeing, and maintaining work consistent with engaging philanthropic support from the MIT parent community. With strong project management, data analysis, event management, volunteer management and logistics support, this role assists officers in developing relationships with prospects; building prospect lists; special event planning; ongoing cultivation/ stewardship; and other project support.

Characteristic Duties

Fundraising Project Management and Data Analysis (40%)

  • Develop and oversee from inception to completion projects consistent with engaging philanthropic support from non-alumni parent prospects and high priority alumni. Projects might include but are not limited to customized cultivation/stewardship (e.g. - segmenting donor pool data, individualized/tailored focus of top prospects), reporting and outreach, proposal development, and personalized tours of MIT facilities.
  • Identify and manage groups of donors that need group-level cultivation (e.g. update contact based on interests revealed in qualify meetings, past giving or major or based on reunion cycle, age, professional industry, bequest donors).
  • Draft a variety of written materials, including parent fundraising collateral, newsletters, Parents Leadership Circle website text and prospect briefing drafts and background information to be used for proposal drafts for Institute initiatives.
  • Manage and report on prospect and donor data from the Advance Database to inform decisions on regional coverage and prospect assignment.
  • Create new reports and modify existing reports in the Advance database around dollars raised, visit activity, etc. Analyze data to inform giving strategy and make recommendations to the Senior Director to support productivity of managers and frontline staff.
  • Coordinate stewardship efforts of parent prospects by gathering pertinent information and aiding in compiling useful ad hoc stewardship pieces; in doing so, work with Communications and Donor Relations as a key liaison and maintain an updated stewardship matrix from a donor centric/process view.
  • Develop internal tracking systems related to customized on-campus donor visits in order to ensure timely and accurate follow up.
  • Manage priority prospects by maintaining 1:1 visit lists for senior faculty and event lists that may be region specific. Partner with OPP, SDOs, and other departments to develop action plans to ensure the appropriate officers are reaching out to top prospects at the right times.
  • Coordinate internal and external meetings with faculty, senior officers and other Resource Development staff. Make recommendations in discussions of fundraising needs/priorities in prospect strategy/review sessions, and work closely with gift officers with the development and implementation of fundraising plans for specific parent projects. 
  • Primary liaison to Research team for parent prospects in current team portfolio. Provide additional research assistance and development support including conducting prospect research using Web-based sources, internal server and databases, and other sources when necessary.
  • Manage data pulls from Advance and internal systems to facilitate quarterly reporting to AVP/COO.
  • Provide support for individual fundraiser data management, including updated solicitation plans.

Volunteer Management (30%)

  • Serves as a Parent Leadership Circle resource internal to OIG.
  • Serves as the point of contact for PLC volunteer leadership. This group includes the Chairperson and regional parent fundraising ambassadors.
  • Organize and facilitate quarterly check-in calls and semi-annual campus meetings with PLC Leadership.
  • Create volunteer engagement opportunities that deepen parent connection to the Institute. 
  • In coordination with the Parent Leadership Giving Officer, identify, recruit, train, support, and deploy volunteers on activities that aid in the cultivation of major gifts from the MIT parent community.

Event Management and Logistics (20%)

  • Serves as Central Trip Coordinator for senior officer travel to the region. This includes partnering with the offices of the President, Chancellor, Provost, faculty members, and other senior leaders to monitor regional travel and make strategic recommendations for field officer travel. Also coordinates logistics for all complex donor visits with senior staff. Ensures coordination with centralized OIG, RD, and AA calendars.
  • Strategize, develop, execute, and attend personalized on-campus visits for key parents, which may include collaborations across Resource Development, administrative officers, as well as senior leadership and faculty from across the Institute.
  • Work with events team to assist in management and execution of large targeted events. Determining programming, securing appropriate speakers, developing invite list, and coordinating all event logistics for smaller and mid-sized events. Work closely with SDOs, OPP, AA and other stakeholders and coordinate all necessary event follow up. 
  • Manage follow up of targeted events, stewardship, and data tracking by collaborating with Communications, Donor Relations and Stewardship, Events, and Campaign Development Corporation (CDC).
  • Liaise between OIG regional teams and Alumni Association Parents Association staff to stay apprised of relevant activities for the regional donor base.

Other Duties (10%)

  • Oversee logistics and facilitation of regional prospect meetings.
  • Proactively take the initiative to stay abreast of MIT activities and enterprises
  • Demonstrates an understanding of the value of creating a diverse, equitable, and inclusive work environment.
  • Actively supports and engages in creating and sustaining a workplace that fosters creativity and innovation.
  • Other duties as necessary.

Qualifications  

Bachelor’s degree required.  Minimum two years relevant work experience required.  Precise attention to accuracy and detail. Strong communications (oral and written) skills; independent judgment and a high level of discretion; ability to analyze, synthesize, and present information; ability to interact well with others. Ability to solicit information across departments and prioritize work assignments. Strong initiative, motivation, and organization; ability to meet deadlines and work under tight time constraints while managing multiple projects; familiarity with computers and databases; ability to work independently and as a team member; ability to maintain confidentiality. High energy and initiative with interest in a career in development.  Limited travel and evening work, as needed. Development, volunteer management and project management experience strongly preferred.


Institution: The University of Alabama
Position: Assistant Director of Parent & Family Programs (SL Assistant Director I)
Full Posting: Here
Posted by AHEPPP on August 19, 2019

Department Job Summary: Reporting to the Director of Parent & Family Programs, the Assistant Director of Parent & Family Programs is responsible for planning, developing, and executing communication, events, & programs that provide a framework for getting UA Families connected to campus & resources to support their students through both large-scale efforts and targeted populations outreach opportunities. This position supports a broad commitment to engage families to increase student success, including the engagement of specific populations (identity-based affinity groups, Parent Advisory Council, etc.). The position is responsible for working with divisional and campus partners to evaluate current programs and provide recommendations for new programs and initiatives to serve UA Families. The Assistant Director is also responsible for managing provided program budgets and providing supervision for student and/or professional staff. The Assistant Director will serve as the professional in charge in the Director's absence.

Required Minimum Qualifications: Bachelor's degree and three (3) years of experience; OR Master's degree and one (1) year of experience. 

Preferred Qualifications: Master’s degree in higher education or communication and one (1) year of related professional experience; or Bachelor’s degree and three (3) years of related professional experience. Experience working with parents in a college setting. Student development knowledge. Large-scale programming and orientation/training experience.

Skills and Knowledge: Strong oral and written communication skills. Ability to work effectively with a variety of students, parents/family members, campus partners, external vendors. Demonstrated commitment to expand multicultural knowledge, awareness, and skills as evidenced through: demonstrating self-awareness; understanding and valuing others; demonstrating knowledge of social inequalities; interacting effectively with a diversity of people; fostering equity and inclusion. Creative problem solving, conflict resolution, and excellent customer service skills.

Applications close: 06 Sep 2019 Central Daylight Time 


Institution: Texas A&M University
Position: Assistant Director of Parent & Family Programs (SL Assistant Director I)
Full Posting: Here
Posted by AHEPPP on September 3, 2019

Our CommitmentTexas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values.

Who we are

The Offices of the Dean of Student Life strive to enhance your opportunities as a student to participate fully in the University experience.  We do this by providing you with information, services, programs and involvement opportunities that facilitate responsible life choices and promote awareness of yourself and of your community.  Each of the program areas within the Offices of the Dean of Student Life has a specific mission, but one common goal:  to provide education, outreach, and support to you. Learn more about our various program areas at https://studentlife.tamu.edu/.

What we want

The Student Development Specialist II in New Student & Family Programs will be serve as the primary supervisor to the Orientation Leaders, which includes the selection, training, and supervision of these 40-60 student employees. They will supervise the non-teaching Graduate Assistant responsible for co-supervision of the Orientation Leaders. The SDSII will also assist with the development and implementation of New Student Conference programs, Howdy Week programming and other orientation, transition and retention initiatives.

Required Education and Experience:

  • Bachelor's degree or equivalent combination of education and experience
  • One or more years of experience in student affairs work or related specialty

Required Knowledge, Skills, and Abilities:

  • Ability to multi-task and work cooperatively with others
  • Excellent oral and written communication skills
  • Willingness to work as part of a team to aid students and families
  • Ability to work with individuals from diverse backgrounds

Preferred Education and Experience:

  • Master’s degree
  • Related experience in Student Affairs, Student Personnel, Higher Education, or a College/University environment
  • Experience advising or supervising undergraduate students
  • Experience with large-scale program planning and development
  • Experience with orientation programs 

Preferred Knowledge, Skills, and Abilities:

  • Knowledge of the transitional needs and experiences of first-year and transfer students
  • Familiarity with the first-year student experiences
  • Familiarity with program assessment and evaluation

Salary Range: $37,000- $39,000 annually

Responsibilities:

  • Serve as the primary supervisor to the Orientation Leaders which includes the hiring, training, supervising, and evaluation of these student leaders
  • Maintains pertinent student records
  • Coordinates and implements the Orientation Leader training schedule, arranging for facilities to accommodate OL training and programs, scheduling OL for New Student Conferences, planning the leadership retreat, and coordinating the day-to-day orientation leader grouping logistics
  • Conducts research on best practices associated with student leader training and development for orientation programs
  • Supervises the Non-Teaching Graduate Assistant responsible for co-supervision of the Orientation Leaders
  • Includes planning and implementation of new staff training for this individual, coaching, and performance evaluations
  • Coordinates and implements aspects of the of the New Student Conference experience which includes coordinating the pre-conference evening program logistics and coordinating and implementing the Being an Aggie program
  • Assists with the development and implementation of office-wide programs including New Student Conferences, Family Weekend, Howdy Week, and other new orientation, transition, and retention initiatives
  • Explores and coordinates new initiatives for new student programming
  • Coordinates and implements specific programs within Howdy Week: Aggieland’s Week of Welcome including coordination of the general campus events and the Office of New Student & Family Programs signature event, Ice Cream Carnival
  • Establishes and maintains communication channels with on-campus general event coordinators, assists with the creation of the Howdy Week marketing and publicity campaign, plans the Ice Cream Carnival, recruits staff volunteers, and coordinates Howdy Tables
  • Conducts research on best practices associated with week of welcome programming
  • Coordinate the Aggie Orientation Leader Program Reunion events which includes arranging facilities to accommodate programs, assisting with the development and implementation of the reunion weekend, coordinating former and current student events, and assisting with the creation of the marketing and publicity campaign for the AOLP Reunion weekend
  • Prepares correspondence and reports
  • Performs other duties as assigned 

Special Note: A cover letter, resume, and contact information for three professional references are strongly recommended. You may upload all three on the application under CV/Resume.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.


Institution: University of Portland
Position: Associate Director of Alumni Relations
Full Posting: Here
Posted by AHEPPP on September 9, 2019

The Associate Director of Alumni Relations works collaboratively with the Office of Alumni & Parent Relations to foster new and existing alumni and parent relationships.  This position is responsible for chapter development and creating volunteer structures and management systems to empower volunteers to implement events and build engaged, sustainable communities.  This position requires knowledge of best practices for effectively engaging alumni and parents. 

This position has the following schedule related requirements: ability to plan and/or participate in evening and weekend Alumni & Parent Relations events approximately 4 to 6 times per month.

This is a full-time, 12-month, exempt position with benefits. Benefits include: medical & dental insurance, life insurance, long-term disability insurance, sick & vacation time, tuition remission benefits starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions after 2 years of employment, and eligibility for the University’s home purchase assistance program consistent with program requirements. (Please note that eligibility for all University benefits is subject to applicable policies, practices, and requirements.)
Responsibilities
Oversee, develop, and implement volunteer stewardship strategies, areas, programs, efforts, and campaigns at Office of Alumni & Parent Relations.

Develop, implement, and measure a plan that systematically identifies, recruits, and trains alumni and parent volunteers.

Oversee and manage volunteers and resources (e.g., regular communication with leaders, cost-effective and strategic event planning with leadership teams, and stewardship of volunteers).

Develop and implement strategies and programs that maximize engagement of alumni and parents outside of the Portland area.

Understand and implement digital engagement tactics that optimize support of alumni and parents.

Supervise the continued reliability and accuracy of the University database by developing and implementing processes for obtaining, recording, and updating alumni and parent data provided by volunteers.

Provide quarterly measurement and analysis of alumni and parent communications, event quality, attendance, and overall engagement while using industry research to compare UP trends against peer schools.

Manage and administer event and program budgets tied to return on investment metrics.

Develop strong working partnerships across the University community, with a focus on Development, Marketing and Communications, University Events and Athletics.

May manage assigned staff (regular and temporary employees, student employees, and contractors/vendors) and/or day-to-day operations of certain areas as assigned. Supervisory responsibilities may include overseeing all aspects of hiring, expectation setting, mentoring and coaching, work assignments, performance management and evaluations, and disciplinary processes.

Institution: University of Arizona
Job Title: Director, Orientation and New Student Services
Full Posting: https://uacareers.com/postings/41509
Posted by AHEPPP on September 20, 2019

The University of Arizona is seeking a highly motivated, organized, creative professional, who is committed to public higher education to assume the role of Director of Orientation and New Student Services. The Director serves in the Office of Undergraduate Admissions, a unit of Enrollment Management, and represents the University to prospective students, families and supporters, counselors, school district officials, campus constituents and the general public on campus and throughout the nation. This individual is responsible for the successful oversight and implementation of new student services and university enrollment. In addition, this person is responsible for interpreting and communicating University admission and financial aid policies, academic policies and requirements, and student service policies and procedures to a variety of constituents.

The Director of Orientation and New Student Services leads a team responsible for the overall operation and management of programs that facilitate students’ transition into the University of Arizona. In addition to event planning and management, this includes oversight of student employment, maintenance of digital onboarding resources, and management of auxiliary fees, student employment and training, and yield functions (Next Steps Center and enrollment fee) that facilitate students’ transition into and through university life. The New Student Services team strives to provide students with a welcome experience that assists in his or her connection to the university and builds their identity as a member of the Wildcat Family.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

The University of Arizona is in the process of creating a new classification and compensation architecture. This University Career Architecture Project (UCAP) will revolutionize the way we think about professions and manage compensation at the UA. It is a two year initiative that will replace the current classified staff and appointed professional categories of employment with market-based job functions and families. As an applicant, UCAP will create clearer career paths and opportunities and will help you make more informed pay decisions. To learn more about this project, please visit ucap.arizona.edu.


 

Institution: George Mason University
Job Title: Associate Director, Orientation and New Student Programs
Full Posting: https://jobs.gmu.edu/postings/46640
Posted by AHEPPP on September 24, 2019

Associate Director, Orientation and New Student Programs

The George Mason University, Division of University Life invites applicants for the position of Associate Director for Orientation and New Student Programs within the New Student and Family Programs office (NSFP).

George Mason University is an innovative, public, entrepreneurial institution with national distinction in a range of academic fields. Located in the heart of northern Virginia's technology corridor near Washington, D.C., the university attracts a diverse and talented student body of over 36,000. The university--its enrollment, academic programs, facilities and services--is expanding, as is its reputation. Recently cited as a top-rated institution in The Chronicle of Higher Education "Great Colleges to Work For Survey" and as one of the nation's top universities to watch on the U.S. News & World Report list of "Up-and-Coming Schools," George Mason is an institution providing tremendous opportunity for students, faculty and staff.

Reporting to the Director of NSFP, the Associate Director of Orientation and New Student Programs provides strategic and active management of various components of the department. Additionally, the Associate Director assists with the program development and implementation of Orientation and other programs and initiatives serving the office’s mission.

The position is comprised of five main components:

(1) Leadership and program management for Orientation and new student programs

(2) Development and management of key stakeholder partnerships

(3) Oversight of internal and external communication and publications

(4) Program evaluation and assessment

(5) Professional staff development and supervision

Working together with the Director, the NSFP professional staff, and a dynamic team of student leaders, this position will assist in implementing new student Orientation for over 12,000 new students and guests annually, as well as overseeing the development and oversight of student leader team initiatives, and co-leading campus first-year programs, including Mason Reads and The Preamble. As an integral member of the NSFP management team, the Associate Director provides direction and support for a wide-range of division initiatives and serves as an active ambassador for the George Mason community.

Qualifications

  • Master’s degree in Higher Education, Student Personnel, Counseling or related field is required.
  • Must possess three to five years progressively responsible professional experience and leadership working closely with staff, undergraduate students, and/or graduate students
  • Have a strong working knowledge of new student programs and student transitional issues;
  • Have exceptional interpersonal, oral and written communication skills and be able to communicate with a variety of constituents and departmental stakeholders;
  • Have experience creating and managing both print and electronic and web publications;
  • Have demonstrated experience designing assessment plans, developing, executing and analyzing data and creating meaningful reports for distribution;
  • Have demonstrated leadership abilities and supervisory experience (various levels of supervision a plus- i.e. professional staff, graduate level staff and students);
  • Have experience designing, developing and executing large scale programming initiatives;
  • Possess highly developed organizational management and problem-solving skills;
  • Be able to work to meet deadlines, work accurately and quickly with attention to detail and be able to manage multiple complex programs and projects simultaneously;
  • Be able to make independent decisions on behalf of and in conjunction with departmental, divisional and university missions and initiatives;
  • Have a strong commitment to customer service;
  • Be able to manage conflicting and competing situations;
  • Be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff;
  • Previous knowledge of or experience in family programs
  • Flexibility to work evening hours and weekends, particularly during summer months, is a position requirement.

The anticipated start date for the position is January 2020. Priority review of applications will begin on October 18, and will continue until the position is filled.